Privacy Policy

Privacy Policy

Effective Date: 9/10/25

1. Introduction

Welcome to Florida Roleplay (“we,” “us,” “our”). We respect your privacy and are committed to protecting your personal information. This Privacy Policy describes how we collect, use, and disclose information when you visit or use our website, or interact with our servers (e.g. Discord, Roblox, or related services). By accessing or using Florida Roleplay, you agree to this Privacy Policy.

2. Information We Collect

We may collect the following categories of information:

Type
What We Collect
Purpose

Account & Profile Data

Username, Roblox Username, Roblox ID, Discord ID

To uniquely identify users, manage roles, and provide community features

Contact Information

Email address (if voluntarily submitted)

For communication (notifications, support)

User Content & Activity Data

Messages, roleplay logs, reports, user interactions

Moderation, community management, dispute resolution

Server Logs & Metadata

Timestamps, actions taken (e.g. bans, kicks), server events

Recordkeeping, audits, moderation history

3. How We Use Information

We use collected data for purposes including, but not limited to:

  • Operating, managing, and moderating the community

  • Enforcing rules, resolving disputes, and responding to reports

  • Communicating with users (e.g. announcements, updates, support)

  • Preventing, detecting, and addressing security, fraud, or policy violations

  • Improving the site, server features, and user experience

  • Complying with legal obligations or responding to lawful requests

4. Data Sharing & Disclosure

We will not sell, rent, or lease your personal information. We may share data in the following scenarios:

  • Service Providers & Platforms: With Discord, Roblox, hosting providers, or other third parties who support our operations (under confidentiality obligations)

  • Staff & Moderators: To trusted, vetted staff for moderation, enforcement, or user support

  • Legal & Safety: When required by law or to protect rights, property or safety

  • In Connection with Transfers: If ownership or control of Florida Roleplay changes (e.g. merger, acquisition), user data may be transferred with notice

5. Data Retention

We retain your information only for as long as necessary for the purposes described in this policy, or as required by law. Moderation logs or records may be kept longer for security and accountability. Upon request, we may delete certain user-provided data (subject to retention of essential system logs).

6. Legal Bases for Processing (if applicable)

If you are in a jurisdiction that requires it (e.g. the EU’s GDPR), we rely on one or more of the following legal bases:

  • Consent (for optional features)

  • Performance of a contract (e.g. membership or server use)

  • Legitimate interest (server moderation, community operation)

  • Legal obligation or compliance

7. Your Rights

Depending on where you are located, you may have rights such as:

  • Accessing the personal data we hold about you

  • Correcting inaccuracies in your data

  • Requesting deletion or restriction of your data

  • Objecting to or withdrawing consent (where applicable)

  • Portability of your data

  • Filing a complaint with your local data protection authority

To exercise these rights, contact us (see “Contact Us” below). We may require verification before fulfilling requests.

8. Security Measures

We take reasonable technical and organizational measures to safeguard your data from unauthorized access, alteration, disclosure, or destruction. While we strive to protect your data, note that no method of transmission or storage is completely secure.

9. Children’s Privacy

  • Florida Roleplay is not allowed for anyone under the age of 13

10. Changes to This Privacy Policy

We may update this policy from time to time. We will post the updated version on the website and indicate the “Effective Date.” We encourage you to review this policy periodically. Continued use after changes constitutes acceptance.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our practices:

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